Quoting · Practical guide
What to include in a lawn-care quote
A useful lawn-care quote gives the client a clear picture of the work and gives you a record to schedule from. Agree on the property, the service, the price and whether this is one visit or an ongoing round before putting it in the diary.
Describe the work someone can actually check
“Lawn maintenance” can mean different things to different people. Name the areas you will service and the tasks included: mowing, edging, blowing paths and handling clippings. Keep a first clean-up separate from the regular maintenance visit if the work is different.
Record exclusions in plain language. If hedge trimming, garden beds, waste removal or an overgrown first cut are outside the price, say so before the client accepts. A photo can help establish the starting condition, but it should support the written scope.
- Client name and service address
- Areas and tasks included
- Clippings and waste arrangements
- Extra work that needs a separate price
Separate the price from the visit frequency
Make it clear whether the amount covers one visit, a recurring visit or a defined package. “Every two weeks at $50 per visit” describes a different agreement from “$100 per month”. The first can produce different monthly totals depending on the dates.
Use the correct currency and make the tax treatment clear for your business and location. The $50 example here is illustrative, not a recommended mowing rate. Your property assessment, work time and costs determine your quote.
Find out what could stop the visit
Ask about locked gates, dogs, parking, preferred arrival windows and who to contact on the day. Keep private access information in the client record, not in a public example or a broadly shared document.
Explain how you will handle weather delays and unexpected work. If the condition changes enough to affect the scope or price, contact the client before doing chargeable extras. Record the agreed change rather than relying on memory.
Keep the accepted quote connected to the job
Give the client a way to accept and keep that acceptance with the quote. An accepted quote tells you what was agreed; the scheduled job tells you when it will happen. Confirm the booking rather than assuming acceptance means a particular appointment time.
In the SoloOp demo, Sarah accepts a mowing quote, then the operator selects that accepted quote inside QuickAdd to book the job. The invoice follows after the work is completed. Watch the steps below, then use the checklist on your next quote.