From the first job to the last invoice
One working day.
One place to run it.
Your schedule, clients and invoices in one app. The core tools stay free. SoloOp Paid adds US Bank Feeds, Mileage, SoloOp-sent texts and lower online payment fees.
Payment methods and tax rules vary by country. Some items below use Australian programs and terms, such as PayTo, NDIS, DVA and GST, and apply to Australian accounts. US accounts use ACH, card and sales tax. See how fees work.
Free core tools. US Bank Feeds and lower US payment fees with SoloOp Paid.
Recorded in SoloOp.
Plan the day.
Gravity Scheduling
- Add a job — review suggested days and time slots, then choose where it fits
- Efficiency-ranked slots — see exactly how many drive minutes each option adds
- Map-based placement — ranks a new job by the extra driving it adds and flags backtracking
- Booking inserts the new job into your chosen slot; use Plan the day → Optimise to reorder the day
- Optimise needs your base address and internet; locked appointment times stay put
- The free core orders the day by straight-line distance; road-time ordering (with a monthly allowance) is part of SoloOp Paid
- Optional automatic job timers — supported phones record arrival and departure with location permission; review the times and turn it off in Settings
- Capacity planning — green/amber/red per day, warns before overflow
- ETA engine — travel estimates between every job, auto-corrects as you complete them; road times on SoloOp Paid
- Month calendar with coloured dots by workload
- Recurring jobs — weekly to 6-monthly (8 frequencies)
Maps & Navigation
- Live run map with all job pins + home
- One-tap nav — Google Maps, Waze, Apple Maps
- Remembers your preferred map app
- Head Home button at end of day
Mileage Tracking
- Included in SoloOp Paid for US businesses; remains included for Australian businesses
- Turn Mileage on once, then let SoloOp keep track of the driving between jobs
- Automatic drive recording runs on the owner’s phone in supported app versions, after opt-in and background location permission
- Enabling recording also turns on automatic job timers on supported phones; arrival and departure at job sites help start and finish each drive
- Turn recording off in Mileage; job timers keep their own switch in Settings. Android may ask for unrestricted battery use
- Trips can still build from your job locations using road distances when the recorder is unavailable; check missing or uncertain distances
- See your business driving add up, with a monthly mileage summary for tax time
- Evidenced business trips count automatically after a seven-day correction window; uncertain trips need your attention
- Correct a drive or add an extra trip whenever you need to
- Miles in the US, kilometres in Australia; your driving record is available from the app for tax-time handoff
- Review distance estimates and trip types before a tax claim; eligibility depends on your circumstances
Bulk Rescheduling
- Rained out? opens Move jobs — choose visits, review the plan, then confirm
- Tomorrow, and push the rest along — moves selected visits to the next working day, cascading up to 14 days; later fixed appointments stay put
- Find the best free spots — looks for room near your other jobs over the next 7 days
- Pick a day, or Swap with another day when every job is ticked
- Undo needs internet and is unavailable when future visits in a series are rebuilt
- Tell these clients opens a message to review and send after the move; messages are a separate step
Offline Mode
- Works without signal — cached run sheet
- Mark jobs done or skipped and save notes offline — syncs on reconnect
- Offline notes — capture job details offline
- Conflict detection on reconnect
- Sending invoices, taking payments, moving jobs and optimising routes need internet
Keep clients in the loop.
Client Management
- Searchable A–Z directory with archive
- Business-owner imports on the website — CSV, Excel or calendar files, pasted text, and one PDF or photo per import; usage limits apply
- Google Places autocomplete with geocoding
- Per-client invoice settings — billing name, billing email, NDIS number, tax-free toggle
- Per-client settings — fees, preferred day, notes, contact method
- Full client history — jobs, payments, AutoPay
Quotes
- Share a quote by email or through your phone’s texting app; the client accepts online, then you book the agreed work
- Seasonal quotes — acceptance creates the agreement; monthly billing starts after the first visit is booked
- Quote-to-job conversion — no re-entry, everything carries over
- Track quotes that are draft, sent, accepted or voided
Confirmations
- Bulk booking confirmation emails
- Confirmation tracking badge
- Scoped confirm for tomorrow only
- No client email? Review a prepared message and send it from your phone’s texting app
- Message clients after a reschedule — review recipients and new dates before sending
SMS & Client Texting
- SoloOp Paid (US): appointment confirmations, reminders, invoices and invoice reminders sent from SoloOp’s US number with your business name
- 250 credits a month included; a long text counts as two; extra packs are 400 credits for US$9
- Prepared client messages and payment links through your phone’s texting app, on every plan
- Copy prepared messages when you use another texting app
- “On my way” texts go from your own phone
- Clients can reply STOP at any time; tell clients at booking that confirmations, reminders and invoices come by text
- Australian SoloOp-sent texts are a limited pilot; there is no Australian Paid plan yet
Client Portal
- Branded web portal — your clients log in at solo-op.com/portal, no app needed
- Magic link auth — email, tap, they're in. No password to remember
- Invoice history — every invoice with amounts, dates, and payment status
- Upcoming jobs — next scheduled services with dates and times
- AutoPay management — view saved payment method, update card on file
- Payment history — full record of what they've paid and when
- Multi-business support — one login if your client uses multiple SoloOp operators
- Works on any device — phone, tablet, or laptop
Finish the job. Follow the money.
Invoicing & Payments
- Review and send invoices by email, or open your phone’s texting app or WhatsApp with the payment link ready
- Branded invoices with logo + tax (GST/VAT/Sales Tax)
- Stripe Connect — card (Visa, Mastercard, Amex) + bank payments
- PayTo (AU), ACH (US), BECS Direct Debit, bank transfer support by region
- Unit-based billing — bill by the hour, per unit, or per quantity (NDIS, trades)
- Invoice wizard — Standard or Unit mode, GST-free toggle, custom notes
- Service presets — save your common services with default prices
- Regional payment-fee settings — Australian operators absorb fees from 1 October 2026
- Automatic overdue email reminders — choose your cadence in Settings; the standard schedule is 3, 7 and 10 days
- Edit & Resend — update line items and re-send to client
- Update Only — save changes without notifying the client (for DVA/NDIS portal uploads)
- Resend, mark paid, void, refund
- Collection Mode — review the day’s invoices with "Review & send"; charging approved AutoPay clients needs a connected Stripe account
AutoPay
- With Stripe connected, clients approve AutoPay once; review and charge completed work without chasing a manual payment
- PayTo bank-to-bank (AU) — cheapest processing, client authorises via banking app
- Card on file — Visa, Mastercard, Amex saved for automatic charging
- Per-payment limits — configurable cap so clients stay comfortable
- Payment method choices and operator fee breakdown by region
- Outside Australia, choose whether to pass processing fees to clients or absorb them
- Collection Mode — bulk-charge all AutoPay clients at end of day in one tap
- Australia: invoices under A$50 use a reduced A$0.80 fixed fee
- Deactivation via client portal or banking app — no awkward phone calls
Prepaid & Seasonal Billing
- Prepaid Visits — sell 2–12 visit packages, client pays once upfront
- Future jobs auto-mark as "Prepaid" with a running visit counter
- Balance tracking with automatic exhaustion detection
- Seasonal Billing — split a season of work into equal monthly payments
- Automated monthly invoicing on the 1st or 15th with pay links
- Visit tracking per season (e.g. Visit 12 of 28)
- AutoPay nudge with bank-vs-card savings calculation
- Delinquency alerts for overdue seasonal installments
Payment Tracking
- Real-time status badges per job
- Declined card alerts with reason
- Money owed banner on home screen
- Automatic email reminders; prepared payment links let you text a follow-up from your phone
- Branded payment receipts by email
Tax & Reporting
- Daily revenue goal with progress bar + confetti celebration
- Financial year income summary
- Region-aware tax — GST, VAT, or Sales Tax (inclusive/exclusive toggle)
- Custom tax rate per business or per client
- GST-free / tax-exempt toggle for NDIS or exempt clients
- Tax snapshot — FY + quarterly breakdown
- CSV export — income and expenses
- Accountant Portal — your accountant signs in to access records directly, with exports available
- AI receipt scanning — photograph a receipt and review extracted details before saving
- Job history with status + date filters
Run the business around it.
Crew Management
- Assign jobs to specific operators
- By crew — switch from your Run to the team’s jobs on Home
- Per-operator scheduling intelligence — best day suggestions per crew member
- Batch invoicing across the entire crew — one tap closes out everyone
- Edit reason tracking — audit trail for admin changes to crew jobs
- Crew members sync independently — offline support per device
Web Admin Dashboard
- Full admin dashboard at solo-op.com — manage from your browser
- Create, edit, and send invoices from the web
- Week and month schedule views with job slide-over
- Client management with search, sort, bulk archive
- Invoice and tax summaries with FY/quarterly breakdowns
- Settings — services, schedule, payments, accountant, data export
- CSV export for clients, invoices, and financials
End-of-Day Workflow
- Earned + completed stats with high/low/average price breakdown
- Uninvoiced jobs alert with bulk invoice + bulk AutoPay charge
- Overdue invoice list with per-invoice actions (resend, charge, void)
- Week Catchup — banner for past-pending jobs you forgot to close out
- Morning briefing push notification — job count + expected revenue
- Tomorrow’s run preview with confirmation status
Regional & Multi-Country
- Website signup offers United States, Australia and United Kingdom account regions
- Local currency — AUD, USD, CAD, GBP, NZD
- Choose your business country in setup, then review currency and tax settings; US sales-tax rates are entered by you, not looked up by address
- Tax-inclusive or tax-exclusive invoicing per region
- Date format localisation — DD/MM or MM/DD based on region
Built for the Field
- Field-optimised UI — big buttons, clear text, designed for dirty hands and bright sun
- Works on Android and iOS
- Google Maps, Waze, or Apple Maps — one tap, remembers your preference
- No second app needed — scheduling, invoicing, payments, expenses all in one
- Download, sign up and start with your next job
- No credit card required to start
SoloOp Paid · US businesses
Give bank transfers a place in the picture.
SoloOp Paid adds US Bank Feeds and lower online payment fees. Incoming bank transactions meet your invoice records, while manual bank-statement matching remains part of Free.
Between the jobs
The drive counts.
The client stays in the loop.
Drive the round.
Let SoloOp track the miles.
Turn Mileage on once, then get on with your jobs. SoloOp builds your driving record between stops as you work.
Your business miles add up alongside the jobs you finish, with a monthly summary for tax time. Check a trip when it needs your attention, instead of keeping a mileage diary after every drive.
Mileage is included in SoloOp Paid for US businesses; it remains included for Australian businesses. US miles · Australian kilometres. Automatic recording runs on the owner’s phone, with background location permission and a supported app version.
How drive recording works
After you opt in, SoloOp uses location in the background to record drives, even when the app is closed. Enabling recording also turns on automatic job timers on supported phones: arrival and departure at your job sites help start and finish each drive.
Turn recording off in Mileage at any time. Job timers have their own switch in Settings and stay on until you turn them off. Android may also ask you to allow unrestricted battery use.
When the drive recorder isn’t available, trips can still build from road distances between job locations. Check missing or uncertain distances and review which trips were business driving.
A quick update.
One less loose end.
Appointment confirmations, reminders and invoice links, sent from SoloOp’s number with your business name. Clients can reply STOP at any time.
Included in SoloOp Paid for US businesses, with 250 credits a month. A long text counts as two; extra packs are 400 credits for US$9.
Prefer your own phone? Prepare the message in SoloOp and send it through your texting app, on any plan. Your mobile provider’s charges apply. “On my way” texts always go from your phone.
How SoloOp texting worksFree core. More with SoloOp Paid.
Scheduling, invoicing, client records and bank-statement uploads stay free. Online payment processing fees apply. See fees by region.
SoloOp Paid adds US Bank Feeds, Mileage, texts sent from SoloOp’s US number and lower US payment fees at a launch price of US$29/month. Compare plans →
Start with your next job.
Free scheduling, invoicing and client tools. Start on iPhone or Android.
